Schwarzkopf Foundation Covid Regulations

Our goal is to create spaces in which all young people can participate. This also means we must ensure that our participants are safe. To keep our formats alive while limiting infection risks, we are implementing various measures.

We still try to also use formats that don’t require physical contact, such as digital events. The following regulations form the baseline for the foundation’s in-person activities. For individual events, we may decide to go beyond these and use stricter rules. They can be found in the event’s hygiene concept.

When it comes to in-person activities, we differentiate two types of formats:

  • Discussion events for a length of up to 3 hours
  • Seminars for longer activities including overnight stays including workshop settings

These regulations may change at any point because the pandemic continues to develop. The version shown here is in effect from 20.06.2022 until further notice.

Definitions

Face masks

When we speak of face masks, this includes only:

  • Surgical masks
  • “Professional masks”, namely those certified as FFP2, FFP3 or (K)N95

Vaccination, recovery & testing status

We use the following classifications that may be combined with each other. All of these must be proven with appropriate documents (e.g., with the EU Digital COVID Certificate).

  • Vaccinated:
    • Persons who completed in total three vaccinations by an EU certified anti-Covid vaccine (Comirnaty (BioNTech/Pfizer), Spikevax (Moderna), Vaxzevria (AstraZeneca), or Janssen (Johnson & Johnson)) OR a vaccine that is certified outside the EU with identical certification, meaning for us a vaccine that is validated for use by the WHO. The third and last vaccination needs to have happened at least three months after the second vaccination shot.
    • Persons who received their first or second vaccination minimum 14 and maximum 90 days before the start of the event.
  • Recovered: Persons who have recovered from a Covid infection and can prove this with a positive PCR test result, which is at least 28 days and maximum 90 days old.
  • PCR-tested: Persons who have a negative result from a PCR test that is less than 48 hours old.
  • Antigen-tested: Persons who have a negative result from an antigen (rapid) test that is less than 24 hours old. For multi-day events, this must be shown continuously. A PCR test can be used where an antigen test is required, but not the other way around.

As the foundation is based in Berlin, Germany, you may come across German terms/abbreviations. They can be defined as follows:

  • 3G: Vaccinated, recovered or Antigen-tested.
  • 3G+: Vaccinated, recovered or PCR-tested
  • 2G: Vaccinated or recovered.
  • 2G+:
    • Vaccinated with 3 shots
    • Vaccinated with 1 or 2 shots or recovered plus tested

Events hosted by the foundation

Hygiene concept

  • To address the individual characteristics of events, we create a hygiene concept for each event we host (except for purely digital events). In the concept, we describe the scenarios/settings that will occur during the event and how our staff will mitigate infection risks.

Requirements for participation

  • We encourage all our participants to get vaccinated against Covid. Still, we recognise that this is not always possible.
  • As a baseline for all our events, participants must satisfy one of the following (see “definitions” above):
    • Vaccinated
    • Recovered
    • For discussion events: Antigen- or PCR-tested if not vaccinated or recovered
    • For seminars: Antigen- or PCR-tested on the first day of the event in any case

Face masks

  • For indoor discussion events from 50 to 200 participants professional masks must be worn throughout events. The corresponding hygiene and security concept can define mandatory professional face masks for group sizes below 50 participants for indoor events and specify rules on whether masks have to be worn at all times or only when standing up as it depends on the location’s ventilation possibilities.
  • For seminars face masks can be worn on a voluntary basis

Maximum group sizes

  • Participants who spend time with each other in a room and/or in close proximity are considered a group. An event may consist of multiple separate groups provided they do not have physical contact to each other. When one person (e.g., a facilitator) has contact to two or more groups during the event, they are not considered separate groups anymore. Instead, they merge into one big group.
  • The maximum group size during our indoor events is 200, or less if the respective room isn’t big enough.

Travel

  • We encourage participants to avoid long travels as they usually involve proximity to others. International travel often incurs quarantine requirements.

Infections & contact tracing

  • Event organisers (foundation staff or volunteers hosting the event) collect contact information of all participants.
  • Anyone exhibiting symptoms that may relate to Covid during the event must immediately isolate themselves and inform the event organisers.
  • Participants who develop symptoms and/or get positive test results during or within 10 days after the event must promptly inform the organisers. They will then inform all participants that there was a (potential) case at the event.

The foundation’s offices

Persons who exhibit symptoms that may relate to Covid must not come to our offices.

Persons who develop symptoms and/or get positive test results within 10 days after having visited our offices must promptly inform the foundation’s admin team who will then perform contact tracing (see internal process documentation).

Previous versions of this document

Regulations 27 January until 31 March 2022

Regulations 01 until 30 April 2022

Regulations 01 May until 20 June

Questions & feedback

If you have questions or feedback on the regulations for an event, please reach out to the event’s organisers (specified in the respective hygiene concept). Alternatively, and for questions/feedback on these baseline regulations, please contact Kerstin Eckart (she/her):

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